Coach Rotation

Coach Rotation

Automatically rotate coaches across recurring classes to distribute workload fairly and give members variety.

Setting Up Rotation

1. Navigate to Schedule and find a recurring class group.
2. Click the Rotation option on the class.
3. Add coaches to the rotation pool — these are the coaches who will be cycled through.
4. Set the sort order to define the rotation sequence.
5. Select which days of the week the rotation applies to.
6. Set a start date for the rotation to begin.
7. Enable the rotation toggle.

How Rotation Works

• Coaches are assigned to classes in the order defined in the pool.
• After each cycle through the pool, it restarts from the beginning.
• If a coach is on leave, they are automatically skipped and the next available coach is assigned.
• Manual overrides (e.g. assigning a specific coach to a single instance) are respected without breaking the rotation sequence.
• Cover requests take precedence over rotation assignments.

Example

Pool: Coach A → Coach B → Coach C. If your class runs Monday–Friday:

• Monday: Coach A
• Tuesday: Coach B
• Wednesday: Coach C
• Thursday: Coach A
• Friday: Coach B
• Next Monday: Coach C (continues the cycle)

Rotation and additional coaches

Rotation only changes the lead coach. Any additional coaches on a class stay in place unless you change them on the class or template. If the rotated lead is already an additional coach on that class, they are not listed twice.