Creating & Managing Classes

Creating & Managing Classes

Classes are the backbone of your gym schedule. You can create one-off sessions or recurring weekly classes that repeat automatically.

Creating a New Class

1. Navigate to Schedule in the sidebar.
2. Click + Add Class.
3. Fill in the following fields:
   • Name — e.g. "Morning WOD", "Yoga Flow", "Open Gym"
   • Start Time / End Time — The class duration window
   • Coach — Assign a staff member to lead the class
   • Max Capacity — Maximum number of members who can book
   • Programme (optional) — Link the class to a specific programme for access control
   • Description (optional) — Displayed in the member app
4. Choose the schedule type:
   • Recurring — Repeats weekly on selected days. Set a start date and optional end date.
   • One-off — Single session on a specific date.
5. Click Save to add the class to the schedule.

Class Options

• Drop-ins — Toggle "Accepts Drop-ins" to allow members without credits or non-members to attend.
• Late Cancellation Window — Set how many hours before a class members must cancel to avoid credit deduction (e.g. 2 hours). Late cancellations are logged.
• Auto-Cancel Empty Classes — Enable to automatically cancel classes with zero bookings a configurable number of hours before start time. Useful for off-peak slots.
• Workout Assignment — Link a workout to the class so members can preview it in the app before attending.

Managing Bookings

Click on any class in the schedule to view the class detail panel. From here you can:

• See all booked members and their booking status
• Manually book a member into the class
• Sign members in (mark attendance)
• Cancel individual bookings
• View remaining capacity

Editing Recurring Classes

When editing a recurring class, you can choose to update:

• This instance only — Changes apply to the selected date only
• This and future instances — Changes apply from the selected date onwards
• All instances — Changes apply to every occurrence

Programme Access Control

When a class is linked to a programme, only members whose membership grants access to that programme can book. Members with memberships that have no programme restrictions can book any class. This is configured in the membership plan settings.

Coaches

Every class has a Coach (the lead) and can also have Additional coaches (optional). Pick them with Add a coach; each additional coach gets their own pay, leave and cover handling for the class. On recurring templates you can set coaches per weekday and use Update all future classes to apply changes to classes already created. See Multiple Coaches on a Class for full details.